FUND DIRECTOR (FUND ADMINISTRATION)
Company: Regal Executive Search
Location: San Francisco
Posted on: October 31, 2024
Job Description:
Job DescriptionFUND DIRECTOR (FUND ADMINISTRATION)JOB
DESCRIPTION AND FUNCTIONSAs Associate Director/Director, you will
be responsible for duties that are normally associated with your
position, which include, but are not limited to the
following:Client Management Reporting
- Facilitates client coordination and audit communication during
US hours of the monthly, quarterly and year-end financial reporting
activities for various hedge funds, fund of funds, venture capital
and private equity fund clients.
- Acts as the point person for client's limited partners and
shareholders requesting assistance on capital account information,
subscription and redemption procedures, audit confirmations, in
coordination with the client's investor relations personnel.
- Directly communicates with client's investment managers and
prime brokers and handles requests from them.
- Manages client's expectations and ensures timeliness and
quality of deliverables.
- Meets with clients, typically at our San Francisco, New York or
Los Angeles offices or at client office locations, during
onboarding or regularly during the year to discuss client strategic
plans and provide two-way feedback.Middle and Back Office Support
for Clients
- Reviews the analysis and reconciliation of transactions related
to the investment portfolio, dividends and interest, corporate
actions, investor capital activity, and monthly financial Net Asset
Value (NAV) calculations prepared by senior associates to calculate
monthly Net Asset Values of the fund clients.
- Acts as a project manager on client integrations and new hedge
fund launches, and reviews initial set-up of funds on all
accounting and client management systems such as Advent
Geneva.
- Ensures that daily and/or monthly financial packages for
delivery to clients are thoroughly reviewed, including monthly
income statements and balance sheets, capital statements, financial
and ownership ratios of investors, etc.
- Analyzes and resolves various accounting and reporting issues
identified during daily and month-end processes.
- Meets with engagement team members on a weekly basis to discuss
the status of all the accounts, the game plan for the week to meet
any deadlines, and resolve any issues or questions raised by
engagement teams.
- Reviews monthly billings for the clients assigned and ensures
that all completed jobs are properly billed.
- Identifies any out-of-scope work from the regular engagements
and ensures proper billing.
- Directly coordinates Cash Management and Anti-Money Laundering
(AML) procedures with Investor Relations.
- Reviews drafts of client financial statements and coordinates
the year-end audit process with the auditors on behalf of the
clients.
- Coordinates with tax personnel for funds or clients that are
also being handled by the tax group in terms of completeness of
book allocation files and supporting documentation.Firm Management
ResponsibilitiesManaging Director Support
- Assists the Firm's managing directors in the San Francisco, New
York and Los Angeles offices in developing solutions to streamline
the client reporting process.
- Meets with the respective client servicing managing directors
and discusses timeline, issues and concerns relating to client
accounts.
- Ensures timely delivery of reports and other deliverables to
client servicing managing directors for final review and prior to
distribution to clients.
- Closely monitors the status of client deliverables and ensures
that clients are timely billed and when billed, that the billings
are timely collected.
- Assists in the Firm's business development efforts by tracking
the status of potential clients on a daily basis and meets with
existing clients for potential additional services and/or new
potential clients.People Management
- Works with Human Resources to recruit, interview, and hire
qualified candidates for all offices.
- Plans global staffing requirements vis----vis number of clients
and allocates resources to teams in different offices.
- Prepares staff work schedules for each fund assignment,
schedules need for overtime work, and ensures that staff members
are being utilized according to their capacity and areas of
expertise.
- Reviews timesheets of the staff ensuring that all hours are in
line with the budgeted hours and the staff's output.
- Develops staff through regular coaching and provides timely
performance evaluations, communicates job expectations, and
monitors staff's performance progression.
- Manages team conflicts, staff attendance, and behavioral issues
and comes up with appropriate disciplinary actions, if needed.
- Attends seminars, onsite trainings, and webcasts on technical
or accounting updates conducted by the AICPA and industry
organizations. Learnings from such activities are in turn, passed
on to the teams in different offices by conducting quarterly or
annual trainings on technical or accounting updates.
- Coordinates and manages process and technology team projects
and initiatives.
- Coordinates and helps resolve Software (Geneva, etc.) related
issues outside the scope of the IT team.
- Identifies and coordinates training needs of the team for
accounting software used.
- Performs administrative duties in maintaining Geneva software
such as account requests, portfolio management, etc.
- Coordinates and identifies possible process improvement
initiatives.
- As Associate Director/Director, you are also expected, from
time to time, to assist in other non-operations work, as the need
arises, and as determined by the Managing Directors.Job
Specifications:
- Graduate of Bachelor's degree in Accountancy, Finance or
equivalent.
- Must be a Certified Public Accountant (CPA), Chartered
Accountant (CA), Chartered Financial Analyst (CFA), or Chartered
Alternative Investment Analyst (CAIA).
- With 8 to 10 years of experience in Fund Admin Accounting,
compliance, US taxation, and other business-related activity; 5 to
7 years of which as Manager or Senior Manager.
- Strong financial reporting, regulatory compliance, and tax
skills.
- Ability to develop business relationships, both within and
outside of the Company.
- Excellent interpersonal, communication, and organization
skills.
- Computer proficient, with advanced MS Excel skills.
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Keywords: Regal Executive Search, Sacramento , FUND DIRECTOR (FUND ADMINISTRATION), Accounting, Auditing , San Francisco, California
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